What does a complete set of export documents include?" is the question of many people in the early days of participating in the business of trading goods abroad. In this article, SeABank will answer your questions related to this issue. Read now!
What is a complete set of export documents?
A complete set of export documents is a set of documents containing information related to goods, insurance, transportation and payment to prove an event, serving as a basis for receiving goods, payment, complaints and compensation when conflicts arise between the two parties.
In addition to the full set of export documents, many business customers are also interested in the issue of what is the discounting of documents. In which, discounting of documents is a form of bank credit provision for business customers through purchasing documents before the payment deadline from the customer who is the legal beneficiary of the documents.
Full set of export documents including many related papers
Required import and export documents
Article 16, Circular 39/20218/TT-BTC stipulates that mandatory export and import documents will include:
Customs declaration
Customs declaration is a document in which the exporter or owner of the means of transport must fully declare specific information related to the shipment or means of transport in the process of exporting and importing goods into and out of Vietnam.
Bill of lading (transport document)
A packing list is a document that proves that goods have been loaded onto a means of transport such as a ship or an aircraft. Unlike an original bill of lading, a bill of lading serves as confirmation of ownership of the goods listed on it.
Commercial contract
A sales contract is a written agreement between the exporter and the importer. The contract will include the following contents: Information about the parties involved in the goods transaction, information about the goods being traded, payment methods, delivery and receipt locations, delivery conditions, etc.
Commercial invoice
A commercial invoice is a document issued by the seller, used to request the importer to pay for the shipment previously agreed upon in the contract. The main function of this type of document is to provide documents for payment activities. Therefore, the commercial invoice must show information such as: unit price, payment method, total amount of goods, beneficiary's bank information, etc.
Commercial invoice is an important document in the export document set.
Packing list
This is a document that specifically describes how the goods are packaged, helping readers clearly identify information about the quantity, capacity, weight, etc. of the order.
Customary import and export documents
Commonly required import documents include:
Proforma invoice
A proforma invoice is a temporary version of a formal invoice. The content of this invoice is similar to that of a standard commercial invoice, but it is not used for payment.
Letter of credit
A letter of credit (L/C) is a document issued by a bank at the request of the importer. This type of letter is considered a commitment from the bank to the exporter regarding the payment of a specific amount within an agreed time.
Shipping insurance certificate
This type of document has the function of committing and indemnifying the insured. The insurance document will be signed and issued by the insurance payer.
Certificate of origin
Certificate of origin is a document issued by the competent authority of the exporting country. This document confirms the origin of goods in a country or territory and is exported from that location.
Quarantine certificate
Quarantine certificates are issued by animal/plant quarantine agencies to confirm to the parties that the exported and imported goods have passed strict inspection. In addition, this certificate also plays an important role in the process of preventing the spread of diseases between countries.
Quarantine certificateTo be paper sheetAre not bodylack in set evidencefrom exportmouth
Other required documents
In addition to the documents listed above, when preparing export and import documents, you need to prepare other documents such as:
- Export and import licenses (if applicable).
- Certificate of safe export goods.
- Certificate of quality inspection.
- Verified documents.
- Chemical safety certificate.
- Fumigation certificate.
SeABank's export document payment processing service
With the outstanding development of import and export activities of enterprises today, SeABank provides export document processing services based on L/C to support customers in receiving payment quickly and safely.
- Service Features: Corporate customers will be supported in preparing documents, checking and receiving advice and sending documents to collect money effectively according to L/C. As soon as customers pay money through foreign banks, SeAbank will immediately record the money into the customer's account.
- Benefit: With a team of experienced staff, this service of SeABank will help reduce risks of discrepancies in documents as well as shorten payment time with competitive service fees in the market.
- Terms of use: To use this service of SeABank, customers must have export activities under L/C and meet other conditions according to the service regulations.
Pandemic Export document payment processing servicepowercreditdo SeABank bow grant
Hopefully, the article has given you an idea of what documents are included in a complete set of export documents. If you have any questions about the set of export documents as well as SeABank's export document payment processing service, please contact us immediately for detailed information.
